Star Drones A research and development company that aims to make
Oman a technological hub of the modern world through R&D, manufacturing and design

About the Role

We are seeking a highly organized, proactive, and experienced Executive Secretary to provide comprehensive administrative support directly to our CEO. This role is essential in ensuring the smooth operation of the executive office, managing confidential matters, and supporting the CEO’s agenda and business priorities.

Key Responsibilities

Manage the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements.

• Attend meetings, take minutes, and follow up on action items and deadlines.
• Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.
• Prepare, organize, and distribute meeting materials, reports, and presentations.
• Maintain confidential files and ensure the security of sensitive information.
• Coordinate logistics for board meetings, executive retreats, and company events.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Conduct research, compile data, and assist with special projects as required by the CEO.
• Monitor office supplies and manage related administrative tasks.

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Minimum of 3 years’ experience as an Executive Secretary or similar role supporting C-level executives.
• Exceptional organizational, time management, and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite and relevant office technology.
• High level of discretion, integrity, and professionalism.
• Ability to anticipate needs and proactively support the CEO in a fast-paced environment.

What We Offer

• Competitive salary and benefits package.
• Opportunity to work closely with senior leadership and contribute to key business initiatives.
• Professional development and career growth opportunities.

How to Apply

Interested candidates are invited to submit a resume and cover letter to

recruitment@stardrones.om .Please use the subject line: “Executive Secretary to the CEO Application.”